Access, scheduling, and response limits

What is Access, scheduling, and response limits?

Access controls decide whether a published form still accepts responses. Close a form manually, schedule open and close windows, set response caps, and optionally allow only one response per person to reduce spam and duplicate fills.

How it works

1. Open the form’s access or settings panel in the builder.
2. Choose whether the form is open, closed, or scheduled for a time window.
3. Optionally set a maximum number of responses (cap).
4. Enable one response per person when duplicates should be blocked.
5. Publish (or keep published) so the access rules apply to live traffic.
6. Monitor Results and reopen or adjust caps when the campaign needs another wave.

Key capabilities

• Close form

  Stop accepting responses when a campaign or intake window ends.

• Schedule access

  Open and close the form on a schedule instead of babysitting the toggle.

• Response caps

  Limit how many submissions are accepted for cohorts, giveaways, or capacity-bound events.

• One response per person

  Reduce duplicate spam by allowing a single response per person where enabled.

Benefits

• Predictable campaign windows without manual last-minute closes.
• Capacity control for events and limited offers.
• Less duplicate noise in Results.
• Cleaner analytics when the form is only open for intentional periods.

Use cases

• Opening registration Monday and auto-closing Friday.
• Capping a beta waitlist at a fixed number of completes.
• Running a contest that allows one entry per person.

Example workflow

An events team schedules a workshop form to open a week before the date, sets a cap matching room capacity, and enables one response per person. When the cap is hit, new visitors can no longer submit; the team exports Results for the attendee list.

Tips and best practices

• Pair schedule windows with a clear closed-state message so respondents know what happened.
• Set caps slightly above true capacity if you expect no-shows - based on your own policy.
• One response per person helps, but combine it with other spam practices for hostile traffic.

Limitations and plan notes

• Access rules apply to the live form experience; always verify after publishing.
• One response per person reduces duplicates but is not a complete anti-abuse system.
• Timezone assumptions for schedules should be double-checked for global audiences.

Frequently asked questions

Can I schedule when a form accepts responses?

Yes. You can schedule access windows so the form opens and closes automatically.

What is a response cap?

A maximum number of submissions the form will accept before it stops taking new responses.

Can I allow only one response per person?

Yes. Enable one response per person to reduce duplicate fills and simple spam patterns.